Profiles

What is a profile?

A profile is a named group of one or more email accounts that share settings. Use profiles to keep work, personal, and project mail organised — for example, a Work profile that bundles your company Gmail and a project IMAP account, and a Personal profile for your private inbox.

Each profile can have its own:

• Name that appears in folder trees and panels.
• Optional LLM description — a short note about what this profile is for (useful when you have several profiles).
• Default classification prompt — applied to all accounts in the profile unless an account overrides it.
• List of email accounts that belong to the profile.

An email account can belong to exactly one profile. Moving an account to a different profile is just an edit on the account.

Creating a profile

1. Open the Profiles panel from the command palette or the panel menu.
2. Click New to open the Edit Profile dialog.
3. Give the profile a name like Work or Personal.
4. (Optional) Pick a default classification prompt from the dropdown. This prompt is used for any account in this profile that doesn’t have its own prompt assigned. See LLM prompts for what prompts are.
5. (Optional) Add an LLM description — a sentence or two about this profile’s purpose. The classifier sees this and can use it as context.
6. Save.

The new profile appears in the Profiles panel. It will be empty until you assign accounts to it.

Assigning accounts to a profile

Profiles are assigned from the account side, not the profile side:

1. Open the Email Accounts panel.
2. Open the account you want to move.
3. Pick the target profile from the Profile dropdown on the account form.
4. Save.

The account now belongs to that profile. The folder tree groups accounts by profile so you can scan one profile at a time.

Why use profiles?

• Separate context for the AI. A Work profile can have a classification prompt that emphasises invoices and project mail; a Personal profile can emphasise newsletters and family contacts. Without profiles you’d have to set the prompt account-by-account.
• Cleaner inbox lists. Folder and account trees group by profile, so you can collapse Work when you’re off the clock.
• One change, many accounts. Change the default classification prompt on the profile and every account in it picks up the change on the next classification run.

Deleting a profile

Deleting a profile in the Profiles panel removes the grouping. The accounts inside the profile are not deleted — they revert to “no profile” and can be re-assigned later.